Please review the information below before submitting your expense request.

PVSC Reimbursement Policy – due date December 31st

The EIR program will pay for the Police Vulnerable Sector Check for the FIRST year of the EIRs participation in the program.

Material Reimbursement Policy – due date July 31st

The Engineer in Residence program has set aside a small fund to ensure that engineers (and teachers) are not dipping into their own pockets to finance EIR activities. The EIR program will help to cover the cost of items a school would NOT normally cover (eg. popsicle sticks, paper clips, pipe cleaners, or other materials for activities). As EIR activities are curriculum-linked, it is expected that schools will provide some materials and equipment (eg. glue, scissors, etc.). The EIR program offers each EIR up to $300 per academic year.

The policies governing material reimbursement are as follows:

1. Only EIRs may submit for reimbursement (exception will be made for virtual matches – teachers may submit).
2. Acceptable reimbursement includes materials (eg. dry ice, motors, popsicle sticks, etc.). Examples of items that would NOT be included: travel costs, meal costs.
3. Forms must be submitted by EIRs only, and receipts attached (exception made for virtual matches)

EIR reimbursement forms must be submitted by July 31st of the program year.